Board Meeting Minutes
April 14, 2022
April 14, 2022
Swim and Dive Reps Introduction
Dive Reps announced the Evan Melnick will be the new dive head coach
Dive currently has 9 divers registered
Swim currently has 79 swimmers registered (20 new swimmers)
Backstroke flags have been order and shipped (not yet arrived)
Schedule for swim and dive is posted on the swim/dive website
Rich moves into the Swim and Dive Liaison position ALL other positions remain the same.
Motion Passed-proceed with the cheaper parking lot milling and resurfacing quote. Billy has worked with the company on other jobs and will work to negotiate additional price concessions..
Motion Passed- Will line the basketball court for pickleball and NO lines in the parking lot
Motion Passed- Make one of the three tennis courts a multipurpose court (pickleball and tennis), by marking two pickleball courts on one of the tennis courts.
Cost of the line markings has/will be added to the parking lot quote
Motion Passed- Total cost for pickleball equipment needed is ~$1500
Gift for Dan
Passed- $250 gift card and a nice bottle of something he likes (bourbon)
Hornet treatment will be happening at the end of April and hoping it will resolve the issue we had last summer.
If it does not resolve it, we will look into a larger scale treatment.
499 memberships sold w/ 1 sale still pending
4 offers were expired or declined
4 currently on the waitlist
3 planning to sell memberships back to club
We discussed the possibility of a few different events at the pool. More to come on this later.
October 26. 2022
October 26, 2022
Attendance – Jenn, John, Rich, Mark, Billy, Joe, Vu, Matt, Kevin
Membership – All memberships paid, 56 on the waitlist
Budget – Reviewed budget
Eminent Domain – At Pinecrest and Fox Mill they are planning to redo the whole intersection. Impact on us is minimal, but lawyers contacted John to discuss the possibility of going back to the county to ask for more money.
All Stars – NVSL has asked Pinecrest to host 2024 and 2025 individual All-Star
Motion to to host all-star – 9 voted yes
Improvements – Rear door to enter the basketball court/pickleball court
– Suggestion to make the gate even with the front of the tennis court to allow less traffic on the courts. Matt to get quotes
– Explore costs of adding another pickle ball court behind the tennis courts
Social – Social events went well and Jenn is asking for another $1000 for next summer. Billy mentioned hosting two events that members pay for.
Mark – Investigate pavilion cost, first quote was around $45k… Board approved to investigate further.
Rich – Swim Team to request some equipment for team/all stars
Billy – Vote to get new computer for front desk – passed
Quickbooks Update – passed
Security Upgrade – voted to investigate further
Bonuses – $1700 for lifeguards – Passed
Pay Debbie More – Bonus $1000 to end year, Raise to $10k for next year – Passed
Vu – Tennis had a great season. Pickleball seemed to go very well. Monday night pickleball intros went great! Finished the LED conversion around the courts and pool.
Need more benches – $250 each
Mowers have damaged light/wire covers – need to look into cost to repair
Matt – Board passed vote to buy new vacuum cleaner roughly $3500
February 1, 2023
February 1, 2023
Attendance- John V, Mark L, Billy E, Rich K, Jenn Z, Vu N, Kevin M, Debbie P.
Not in attendance – Joe S
John brought the meeting to order at 7:30pm
Matt – All funds come out of reserve
White coating is going to be redone.
Filtration system, Vacuum and Water Heater (vote – passed)
Pinecrest Signs – $3,000 budget for new sign
Diving Boards – one board needs to be resurfaced, NV can complete this.
Membership Report: All memberships are sold and all 2021-2022 dues were paid. There are 63 families on the waitlist. Mid-February I will send an email to the families to make sure they are still interested in Pinecrest membership in order to clear the list of families who have changed their mind. Last year 26 families sold their memberships back to the club.
Quote for pavilion is $45,000 (12ft x 20ft) board has requested a quote for bigger pavilion.
Volleyball court – need a solution for the bees.
Court needs some attention – there are several dead spots in the courts.
Water is seeping up 2-3 days after rain. Can attempt to seal or repaint ($14,000+).
Electrical Box exposed wire – needs to be repaired for safety reasons. Will get quotes for repairs.
Agreed to host all-stars 2024 and 2025. Would like board approval to host Divisional Meet in late July. (vote – passed). Motion to open pool at noon on mornings of Saturday swim meets (Passed)
Swim team items cost $1200 – vote to pay for it all (pass)
Annual board meeting – Wednesday March 29th as tentative date. New board member interest deadline is March 1st.
Suggested that ALL coaches are lifeguard certified paid for by the pool (passed to get quote)
Budget reviewed by board and deemed acceptable for distribution.