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Mailing Address
P.O. Box 710694
Herndon, VA 20171

Physical Address (no mail accepted here):
12515 Pinecrest Road
Herndon, VA 20171

Tel. (703) 860-8027

Open daily 11:30 am-9 pm
* Serene Swim 
8:30-11:30 a.m.
Saturday & Sunday unless events conflict; please check pool calendar

MEMBERSHIP FAQ

For Prospective Members

How do I become a member?

You must live within 20171 or the Courts of Fox Mill. The club maintains a waitlist of qualified candidates. When memberships are sold back to the club, the membership director offers the membership to a family on the waitlist. You also can attempt to buy a membership on the open market.


How do I get on the wait list?

Fill out the contact form below.


What does it cost to be a member?

The Board of Directors sets prices according to market conditions. As of May 2009, the club buys back memberships for $1400 and sells them for $1600. In addition, annual dues are currently set at $375/year.

Does membership include tennis?

Yes.


Can I get a tennis-only membership?

Currently tennis-only memberships are not an option.

I am planning to buy a membership from an existing member. What should I do?

Send an email to membership@pinecrest20171.com, and the Membership Director will verify that the seller is a member in good standing.

For Current Members

Can I rent/lease a membership from another member?

A tenant may lease the membership of their landlord. Otherwise, leasing is not permitted. Also, if leased, the landlord may not use the facilities. If you are going to rent your property and plan to give rentors the membership please send an email to membership@pinecrest20171.com to ensure their name is put on as the user of the facility. Failure to do so will mean that your rentor will not be allowed in the club as their name will not be in our database.


I have a nanny/au pair. How can arrange for this person to use the club's facilities (swim/tennis/etc)?  

You can buy a one-season 'nanny pass' for $75. The nanny pass allows the nanny/au pair to use the facilities, with or without a corresponding family member, for one season. Alternatively, you may buy one or more guest passes ($30 for ten visits). With the guest pass, the nanny/au pair must be accompanied by you or your children. Guest passes can carry over to future years, whereas a nanny pass cannot carry over. Checks should be mailed to the Club's PO Box. If buying a nanny pass, you must also provide the following information with your check: your membership number, the person's name and the person's birthdate.


I am getting divorced. Who gets the membership?  

The membership is property, just like any other jointly owned property. Unless co-habitating, divorced parties cannot both share the same membership. That is, if the membership is in both names, the certificate should be reissued in the name of the party retaining ownership. Ideally, both parties should sign the original certificate over to the party keeping the membership. If a new certificate is desired, send an email to membership@pinecrest20171.com. A new certificate will then be issued in the name of the retaining party in exchange for either a) the old certificate with signatures of both original owners; or b) a letter signed by both original owners indicating the membership is lost and that ownership is transferring to a single party. If the parties cannot agree about ownership, then ownership should be addressed in the divorce property settlement. Upon presentation of a property settlement decree or other evidence, a new certificate will be issued in the name of the retaining party. The Club's policy is that the membership shall become the sole property of the member continuing to reside in the address on record with the Club.


How do I sell my membership back to the Club?  

Send an email to membership@pinecrest20171.com that identifies your membership # and that indicates your desire to sell.  After an exchange of information, a check will be ordered and a time will be scheduled to exchange the check for a) your tennis access card; and b) your membership certificate.  The back of the certificate should include the following inscription:  “We hereby sell our membership back to the club for due consideration.”  Both co-owners sign and date.  (If only one owner, edit accordingly.)  If the membership certificate is lost, you will provide a letter that includes a) a statement that the certificate is lost; and b) the inscription above.  If the tennis access card is lost, you will be charged a $35 lost card fee.  Please also note the bylaws regarding the Club’s ability to refuse to purchase a membership.

 

I paid my dues and now I want to sell to the Club….can I get a refund of my dues?  

If you sell before the due date for the dues, the answer is yes.  If you sell after the due date for the dues, the answer is probably no.  The club will try to obtain a prorated amount of dues from the new buyer, but cannot guarantee such an outcome.  Any dues collected from a new buyer will be returned to you after the sale.   You will not be refunded any late fees. 

 

What do I do if I want to sell my membership to the Club but my dues are not yet paid?   

If you sell to the Club before the due date for the dues, you are not required to pay the dues.  If you sell after the due date for the dues, the dues (and any late fees) will be deducted from your payment.  The club will try to obtain a prorated amount of dues from the new buyer, but cannot guarantee such an outcome.  Any dues collected from a new buyer will be returned to you after the sale.  You will not be refunded any late fees. 

 

How do I sell my membership privately?  

Send an email to membership@pinecrest20171.com that identifies your membership # and that indicates your desire to sell.  Find a buyer.  Before you commit to the sale, have the buyer contact the club at membership@pinecrest20171.com so that the club may a) independently confirm that the buyer meets the membership qualifications; b) obtain biographic data for the membership database; and c) validate to the buyer the status of your annual dues.  After this step, you may proceed with the sale.  In exchange for payment from the buyer, you will provide the buyer a) your tennis access card; and b) your membership certificate.  The back of the certificate should include the following inscription:  “We hereby sell our membership to _____ and _____ for due consideration.”  Both co-owners sign and date.  (If only one owner, edit accordingly.)  If the membership certificate is lost, you will provide the buyer with a letter that includes a) a statement that the certificate is lost; and b) the inscription above.  If the tennis access card is lost, you will be charged a $35 lost card fee.  The sale will not be recognized by the club until a) the buyer reports that the sale is complete to their satisfaction, and b) the club receives the $200 transfer fee described at the bottom of this page.  The $200 transfer fee may be paid by buyer or seller, but not both.  Afterwards, the buyer may exchange the certificate/letter for a new certificate in their name (not required but highly recommended).

 

How do I sell my membership with my home?  

Send an email to membership@pinecrest20171.com that identifies your membership # and that indicates your desire to sell.   Before you commit to the sale, have the buyer contact the club at membership@pinecrest20171.com so that the club may a) obtain biographic data for the membership database; and b) validate to the buyer the status of your annual dues.     After this step, you may proceed with the sale.  In exchange for payment from the buyer, you will provide the buyer a) your tennis access card; and b) your membership certificate.  The back of the certificate should include the following inscription:  “We hereby sell our membership to _____ and _____ for due consideration.”  Both co-owners sign and date.  (If only one owner, edit accordingly.)  If the membership certificate is lost, you will provide the buyer with a letter that includes a) a statement that the certificate is lost; and b) the inscription above.  If the tennis access card is lost, you will be charged a $35 lost card fee.  The sale will not be recognized by the club until a) the buyer reports that the sale is complete to their satisfaction, and b) the club receives the $200 transfer fee described at the bottom of this page.  The $200 transfer fee may be paid by buyer or seller, but not both. Afterwards, the buyer may exchange the certificate/letter for a new certificate in their name (not required but highly recommended).

 

I paid my dues, and now want to sell privately…can I get my dues back from the Club?  

No, the Club will not refund your dues.  You should include any paid dues/late fees in your private sales price.  Also, if you paid your dues/late fees, your buyer does not need to pay them again.

 

What do I do if I want to sell my membership privately but my dues are not yet paid?   

If you sell privately before the due date for the dues, your buyer will be responsible for the dues.  If your private sale occurs after the due date for the dues, you are responsible for the dues and late fees.  You may include the dues in your sales price, and then remit the dues (and any late fees) to the club.  Or you may arrange for your buyer to pay the dues (and any late fees) .  Either way, your private sale will not be recognized until the dues (and any late fees) are received by the Club from either you or your buyer.  

 

I want to sell privately but cannot find a buyer…will you provide me with names from the waitlist?  

No.

 

I want to sell privately but am unsure how to price my membership…will you tell me what other private sales have netted?  

No.  The Club collects no price data from private sales.


I am divorced and am a member. Can my ex-spouse use my membership to take the kids to the pool?  

Yes. However, unless your ex-spouse is a member of your household, your ex-spouse must pay a guest fee to accompany the children to the pool.


I lost my membership certificate. Do I need it to sell my membership?

No. You can give your seller a clearly written letter indicating that you misplaced your certificate and that you are selling your membership to ___________ for due consideration on __________ [date]. Both co-owners should sign the letter.


I lost my membership certificate and would like another for my records.

Send an email to membership@pinecrest20171.com, and the Membership Director will make arrangements to give you a new certificate.


I bought my membership from another member and never received a membership certificate. I would like a certificate for my records.

Send an email to membership@pinecrest20171.com, and the Membership Director will make arrangements to give you a certificate.


New Processing Fee for Membership Changes


Effective May 5, 2010, all private sales of memberships will be assessed a processing fee equal to the processing fee assessed for sales through the waitlist. The current processing fee for sales through the wait list is $200.