Membersplash account sign-in page - to logon to your account, pay your dues or purchase guests passes.

Pool sign-up September Phase 3-sign up for a slot to swim.

Pinecrest Swim and Tennis Health Protocol

July 29, 2020

Dear Pinecrest Members,

This is just a reminder that despite the recent increase in COVID 19 outbreaks, Virginia remains in Phase 3 moving into the month of August so all current COVID 19 guidelines (both state and pool) still apply.  An updated link has been included below for the August 2020 SUG.

August Phase 3 sign up

One policy that was recently changed was the ability to allow guests at the pool.  However, there appears to be some confusion on this policy.  Members have been signing up for multiple spots within a timeslot (sometimes using family member names) and then showing up with guests instead.  This is in violation of the guest policy guidelines, but more importantly, can and has deprived our fellow members of their paid pool benefits.   Please ensure your guests are aware of all Pinecrest rules and requirements before entering the pool to avoid any potential issues. 

Enjoyment of the pool by our membership  is of utmost importance to the board.  If violations to the guest policy continues, we will be left with no option other than to cancel guest privileges altogether and/or suspend offending memberships in accordance with the bylaws.

In an effort to help avoid such a situation, below is a recap of the  Guest Policy during the pandemic:

• Guests will be admitted as capacity allows 
• The number of guests is limited to 1 per member in attendance.  This means that if only one member of a family of 5 is in attendance  only 1 guest is permitted, not 5.
• Members must be present at the front desk to check in your guest  
• Guests must be accompanied at all times by members.  If the member leaves the pool, the guest must also leave.
• Guest must maintain social distancing and face covering requirements
• Guest fees cannot be collected at the gate 
• Guest passes must be paid for in advance (online or by mail) any time prior to your guest(s) arrival.   PAYMENT DOES NOT GUARANTEE GUEST ADMITTANCE AT THE TIME YOU HAVE SELECTED
• SignUp Genius (SUG) is not available to hold reservations for guests.  We recommend checking SUG before inviting guests to ensure the time slot you wish to attend is not close to capacity in case other members sign up immediately prior to a session starting. 

We appreciate everyone’s continued cooperation during the “summer of fun.”   With your help, we have been able to start and complete a Pinecrest swim and dive season, host yoga sessions on the basketball court, continue water aerobics and even host a movie night!!!!  There are more social events to come and we will provide members updates as the plans are reviewed for safety and finalized. 

Thank you, thank you, thank you everyone for your continued cooperation.

The Board

June 10, 2020

Pinecrest Pool Phase 2 Guidelines

Pinecrest Members,
 
The board is pleased to announce that Northern Virginia will be entering into Phase 2 this coming Friday 6.12.20!!!  In accordance with the Governor’s mandate, Phase 2 allows gatherings of 50 people along with the relaxation or removal of previous rules set in Phase 1.  For a complete list of the updated rules and regulations please visit:  https://www.virginia.gov/coronavirus/
 
Despite the order to allow 50 people at gatherings, the board has unanimously decided to a 36-person member limit per time slot for the first few days of Phase 2.  This will allow us the time to ensure that we have the staff capacity for proper cleaning and sanitizing of surfaces as well as sufficient bandwidth to monitor and ensure that social distancing guidelines are being followed.   Your safety is our top priority.   The board is committed and will meet to reevaluate that number based on the feedback from both the members and the staff and will advise everyone once a determination to increase capacity has been made.
 
The board and the pool staff appreciate all of your efforts and adherence to the rules that have been set in place by the state; and we ask for your continued cooperation in following the new rules.   The most common violation we are seeing at the pool is the lack of mask wearing outside of the pool, your cooperation with this rule, along with the new rules noted below will allow for the expedited increase in member capacity.
 

• Phase 2 Pool Rules and Regulations to utilize the pool are as follows:

• 36 Members will be allowed per time slot. 
• Time Slots will be 90 minutes long with 30 minutes designated for cleaning.  Serene Swim sessions will be 1 hour due to time restrictions
• Swimming is not required to sign up for a time slot; but social distancing of 10 feet is required on the pool deck while at the pool
• 3 swimmers per lane will be allowed
• At this time, we are not enforcing designated swim lane or lanes.  This will be reassessed if the demand for it dictates
• In the event that the lane and board capacity does not meet the needs of members waiting to swim, we reserve the right to clear the pool and rotate the swimmers
• Recreational swim/play is still prohibited.  If you decide to utilize the lanes, you need to be moving 
• The Diving board area will be open and (3) members are allowed per board (1 in water – 1 on board – 1 in line)
• You will be required to bring your own chairs (helps expedite the cleaning process)
• No tables will be available (helps expedite the cleaning process)
• Baby pool and shallow end will remain closed
• Children under 12 are now allowed to swim when accompanied by an adult, as the norm per Pinecrest bylaws.  A swim test will be required on day 1
• Children/Toddlers that need assistance will be allowed in the lane under the supervision of a parent or guardian and the guidelines for lane use are followed
• 10 feet of separation rule is in effect.  This applies even to family members.   We cannot expect the guards to decipher who is who so your cooperation with this rule is appreciated
• Masks of face coverings must be warn when not in the pool
• Guards are not responsible for enforcing COVID-19 Social Distancing rules; each member is expected to adhere to the published guidelines
• Bathrooms – open but no showers.  The amount of sinks/toilet and urinals will also be limited  (again to help expedite the cleaning process)
• Entrance to the pool will now be through the building
• Basketball, volleyball, playground, grills, tether ball, ping pong all will remain closed
• No guests are allowed
• Verbal acknowledgment of the State mandated  COVID 19 questionnaire will be required when entering the pool.   A sign will be posted at the front desk with the following questions:
  • Have you been diagnosed with COVID 19 in the past 14 days
  • Are you experience the following symptoms – Cough, shortness of breath, fever of over 100.4, chills, muscle pain, sore throat, loss of taste or smell
  • Have you been in contact with anyone known or presumed to have COVID 19 within the past 14 days

Any violation of the above guidelines could result in member privileges being revoked or the pool being shut down by local authorities.   Please remember, you are not only members of the pool YOU ARE OWNERS.  We all have a stake in this pool and it is up to all of us to self-police ourselves and other members.   The guards are not here to enforce the rules noted above, they are hired to keep us and our children safe while swimming.  Please do not place unnecessary strain and responsibility on them as this situation is already stressful enough.  
 
We continue to see high demand for time slots and we are at the point where the current system is at 100% capacity and the slots fill up within minutes.  Therefore the below are guidelines that will be implemented for the sign up genius effective immediately to allow more members to participate:
 

• When registering, please provide individual name(s) that will be signing up even if you are signing up as a group.  Do not use one name to sign up for someone else in your family or the whole family.   This helps avoid confusion or the perception that people are “hogging”
• Individual lane sign up is no longer required. 
• The sign up genius availability schedule will be as follows:  
  • Sunday at 6 pm – sign up for Monday and Tuesday
  • Tuesday at 6 pm – sign up for Wednesday and Thursday
  • Thursday at 6 pm – sign up for Friday (THIS WILL BE THE FIRST DAY TO SIGN UP FOR PHASE 2 Slots!!!!)
  • Friday at 6 pm - Saturday and Sunday
• We ask that families or individual’s only sign up for one time slot for each session to allow all members the ability to utilize the pool
• We ask that families or individual’s only sign up for one slot every weekend

 
The link to the sign up genius is below:
 
Pinecrest Phase 2 - June Sign-up
 
We hope the changes noted above along with the increase in capacity will allow more members to utilize the pool.  We also want to make you aware that starting on June 15, the pools regular hours apply which allow for additional time slots.  The time slots will be updated accordingly for the Sunday 6.14.20 sign up.    If you have special needs or circumstances that do not allow you to utilize the pool in accordance to the state guidelines, please feel free to reach out to the board directly and we will work to accommodate you as best we can in accordance with the guidelines. 
 
One item that is not noted above, but I am sure people have questions on, is the Pinecrest Swim and Dive team.  Phase 2 does allow for limited participation on the swim and dive team but we do not have full details at this time.  We do want to ensure all members that any swim and dive team activities will not negatively affect pool hours during Phase 2.  
 
We will continue to serve this pool and its members in the best and safest way possible during these unprecedented times.  We thank you for your continued support and understanding.
 
The Board 
 

• Time slots will remain 45 minute sessions but the clean time has been reduced to 15 minutes.  This will allow for additional time slots which will be posted to the sign up genius.
• The newly updated sign up genius will be available beginning at 6 pm this Friday.  Pinecrest Lap Swim Sign-up June 6-12
• Moving forward the sign up genius will now open for registration at 6 pm the day prior, no more booking in advance will be permitted.  
• Dues are required to be current in order to sign up.  Any time slots taken by non-current members will be removed. 

5/17/2020

Pinecrest Members,                                                                          

A reminder that dues for the 2020 season are due on 23 MAY.   The pool requires timely payment of dues in order to cover costs such as start-up, chemicals and routine maintenance.  These items are where the majority of your dues are allocated and are ongoing costs whether the pool is open or not.   

The Board is assessing these maintenance costs against the delayed opening of the pool due to the COVID 19 pandemic.  The board will assess adjustments once an opening date and expenses are determined.    Be advised that delay or default of payment of the annual dues will incur the penalties noted in the by-laws.  We encourage you to submit your payment (if you have not done so already) to avoid such penalties. Please contact our treasurer or membership chair during this pandemic/financial crisis.

Our pool management company will have the pool ready to open once the COVID 19 restrictions are lifted. We are continually monitoring the notifications and regulations from both state and federal government and will advise if and when the pool can re-open and in what capacity.   We will keep you advised as situation develops.

We hope you are staying safe and well as this pandemic continues.  The Board is dedicated to re-opening the pool in the safest manner possible but only under the guidance of the local, state and federal guidelines.

V/R
Pinecrest Board

Outdoor Video Surveillance

The Pinecrest board voted to have an outdoor video surveillance camera installed at Pinecrest due to recent events.  A week ago there was unauthorized dumping of garbage and old household equipment where our dumpsters normally reside.  On Thursday, May 7th individuals decided to jump the fence and throw furniture and equipment into the deep end of the pool.  The new system is fully operational.  It will be activated and monitored whenever the pool is not open.  Board members will be notified when the system is activated and local law enforcement will be notified when appropriate.  

Annual Meeting Update

Dear Members,

In this unprecedented time dealing with COVID-19 and the closure of schools and businesses, the board finds it necessary to look for alternative options for our annual meeting to keep with the social distancing recommended by the CDC.  

In that light, we have leveraged teleconferencing technology to connect with the membership for our annual meeting.  A dial in number will be provided via email. Voting on the budget and board positions will be by proxy as in years past.  The proxy is available on the main menu of the Membersplash site. 

We are in constant contact with our pool management company NV Pools as they monitor guidelines provided to community pools and recreational businesses.  We look forward to life returning to normal.  

Most importantly, we hope you and your family stay safe & healthy.

Pinecrest Board

2020 Pinecrest Newsletter

Pinecrest Proposed Budget 2020-2021